PRIVACY POLICY
PRIVACY POLICY - MAY 2018
WHO WE ARE
The Honor Oak Wellness Rooms, 82 Brockley Rise, London, SE23 1LN.
Telephone Number: 0208 3145 535
Email Address: info@honoroakwellnessrooms.com.
For the purposes of processing your personal data we are the controller.
DATA PROTECTION OFFICER
As we record and use sensitive data we take the protection of this data very seriously. We have therefore appointed our Practice Manager our Data Protection Officer who is your first point of contact for any matters regarding your personal data we process. They can be contacted on 0208 314 5535, their email address is info@honoroakwellnessrooms.com and their postal address is as given above.
THE PERSONAL DATA WE PROCESS AND WHAT WE DO WITH IT
We record and use the following categories of personal data: name, address, telephone numbers, email address, date of birth, health information including medical history, diagnosis and treatment data. Our lawful basis of processing this data is one of contract and, for the health information, the provision of health-related services as a chiropractic clinic. In addition, we will only examine or treat you with your explicit consent. Confidential patient information is only accessible to staff at this clinic with a direct and appropriate need to do so.
RETAINING YOUR PERSONAL DATA
Whilst you are receiving treatment from our clinic we will continue to store and use your personal data. Once you have been discharged, we are required to keep your medical data for 8 years in accordance with the requirements of the GCC (General Chiropractic Council). After this time period it will be securely destroyed. We are bound to the same process as other healthcare providers (such as the NHS), which takes precedence over the GDPR right to erasure.
YOUR RIGHTS
As we process your personal data, you have certain rights. These are a right of access, a right of rectification, a right of erasure and a right to restrict processing.
• You may request a copy of your data at any time. Please make such a request in writing or by email to us at info@honoroakwellnessrooms.com . Please provide the following information: your name, address, telephone number, email address and details of the information you require. We will need to verify your identity so we may ask for a copy of your passport, driving license and/or recent utility bill.
• If you believe any of the personal data we hold on you is inaccurate or incomplete, please contact the clinic directly and any necessary corrections to your data will be made promptly.
• If you believe we should erase your data, please contact our Data Protection Officer, whose details are shown above.
• If you wish us to stop storing or using your data, please contact our Data Protection Officer, whose details are shown above.
DATA BREACHES
Should your personal data that we control be lost, stolen or otherwise breached, where this constitutes a high risk to your rights and freedoms, we will contact you without delay. We will give you the contact details of the Data Protection Officer who is dealing with the breach, explain to you the nature of the breach and the steps we are taking to deal with it.
SHOULD YOU WISH TO COMPLAIN
You can contact the ICO via their website: www.ico.org.uk should you wish to make a complaint about the way we are processing your personal data.